ACCOUNTING

Name: software de gestión contable Beone
Brand: Nova systems
Rating: 4.8 (12 reviews)

Nova Systems has designed a BeOne's module entirely conceived for administrative, financial and accounting offices which operate in the field of international freight forwarding, customs, transportation and logistics. The General Accounting module allows to manage the fiscal policy part in line the Country's regulations of where it is installed.

There's more. The digitalisation of business processes make them simpler, safer and more innovative and reduces paper consumption and document storage costs. These are the main advantages of BeOne e-invoice, created by Nova Systems in order to manage B2B electronic invoicing.
The Accounting module is also integrated with the Customs Agency for the Intrastat service (declaring to the National Board those services which are executed both incoming and outgoing within the European Union) and with Internal Revenue Service by submitting periodic declarations required by the current regulations, including Esterometro (Communication of the cross-border transactions), LIPE (periodical VAT returns), the VAT tax calculation which the company has to compensate every trimester.

FOR WHOM IS THE GENERAL ACCOUNTING MODULE?

The software enables to manage Italian, Spanish and Maltese fiscal policy in relation to the specific Country Tax Regulations.

The module has been designed by Nova Systems' R&D Department supporting customers' administrative, finance and accounting offices. General Accounting can adapt to any size of the company, for those that are structured with first-level Head of Administration, Finance and Accounting as for those which can only rely on a single management figure who handles every phase of the accounting process.

INTEGRATION, A STRONG SUIT

General Accounting is integrated with the other operational modules of BeOne in order to facilitate the user's activity. Thanks to the utilisation of a single database, the user is able to manage directly financial commitments retrieving the data of the operative section, of customs, bank and accounting commitments.

Through BeOne’s operational modules it is possible to manage financial commitments, importing costs, presumed incomes and requests for advance payments. With the Customs module you can acquire also future deadlines, VAT and duties. Meanwhile, bank commitments can vary substantially (secured loans, subsidies and possible future charges) while the Accounting module displays customers collections, supplier payments, other recorded debts and bill of exchange portfolios.

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GENERAL ACCOUNTING, the features:

FISCAL MANAGEMENT, with LIPE (periodical VAT returns) management, esterometro (communications of the cross-border transactions), printing tax and annual financial results, adjusting entries management.

CUSTOMER MANAGEMENT, with the bill of exchange portfolios feature, submission of invoices, reminders to customers, customers' loans management and clients checks management.

Among other integrated features, in the software by Nova Systems you can find a connection with home banking: importing bank statements allows to import files with all of the bank records based on the tracking standard required by Corporate Banking Interbancario (CBI) – an Italian remote banking service

SUPPLIER MANAGEMENT, with the automatic supplier payments and the sending of cash flows in the home banking features.

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CASH FLOW

Thanks to BeOne’s Cash Flow module it is possible to manage financial commitments directly within the PMS. It allows to see the company’s financial inputs and outputs day by day. Until today, business operators have been monitoring financial ledger entries through Excel spreadsheets. Now, with this new integrated feature in BeOne, it is possible to track these entries and plan business management in the best possible way, anticipating potential difficulties due to lack of liquidity.

Cash flow reports, within a precise period of analysis, past and future liquidity debts and credits as a result of the managing of a company. The features are integrated with Accounting, Management Control and Customs. All of the procedures are automatically updated by the software. Presently, data accuracy is more secure due to the fact that human error is eliminated through this process.

Moreover, the analysis of flows resulting from single business activities is essential. In this way it is possible to understand which are the causes that determine variations in cash at the company level and to identify eventual actions to be taken with the aspiration of achieving financial goals.

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Accounting Module:
Technical specifications

Read the technical specifications about the accounting module in our Software platform or contact us for any information.

Contabilidad general

Este área comprende todas las funciones que permiten gestionar la contabilidad en sus aspectos fiscales (en vigor en cada país donde se instale).
Generación de obligaciones tributarias relativas al I.V.A, servicios intrastat integrados, envío módulo polivalente (black list y control de volúmen de operaciones anual), oscilación de cambios automática, gestión de límite máximo y cartas de intenciones con clientes y proveedores. Gestión de movimentos contables en 3 divisas: original, primaria y secundaria.

Gestión contabilidad empresarial

Anagráfica única para clientes y proveedores, gestión de compromisos económicos, importación E/C bancarios (según los standard CBI), reconciliación de las cuentas bancarias, cálculo automático de la cuenta de regularización (periodificaciones contables) y contingentes, gestión de la reclasificación del balance, archivo electrónico y sustitutivo activo y pasivo.

Contabilidad clientes

Gestión de recibos bancarios individual o agrupados, de E/C con gestión de impagados. Conexión directa al home banking (tras comprobar en los diferentes países en los que se instale). Presentación de facturas, gestión de cheques y reclamación de pago automática. Gestión de credito integrado con módulos operativos y cálculo de períodos medios de cobro.

Contabilidad proveedores

Pagos automáticos a proveedores con conexión a home banking (según el estandard Sepa) y con gestión pasiva de adelantos. Finalización de facturas provisionales gestionado con el módulo de control de facturas de proveedores.

Gestión de activos amortizables

El proceso permite gestionar los activos directamente desde el registro de la factura con 2 tipos de procesos de amortización: fiscal, civil y con gestión automática del cálculo de la plus/minus valía y de los libros contables.

Gestión de impuestos sobre retenciones

El módulo relacionado con la contabilidad general permite gestionar y controlar el impuesto sobre retenciones a pagar por cada codigo tributario, con la registración automática y la impresión del certificado de retenciones.

Facturación libre administrativa

Il módulo permite elaborar y generar las facturas adminisrativas con su consiguiente contabilización, integrada en su archivo electrónico y sustituto.